Mobile data backup tool: 3 must-have features that CIOs should consider

By CIOReview | Monday, July 25, 2016
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Overview

Though the significance of 1st April is well known but that doesn’t overshadow the magnitude of the day preceding it! 31st March, over the last few years has been known as World Backup Day. A day to raise awareness of the growing role that data is playing in our everyday lives and the importance of regular backups.

“Don’t be an April fool, be prepared! Back up your files on March 31st,” says an image on the official website of World Backup Day. What is also portrayed on this website is some troublesome data, according to which “each month 1 out of 10 computers gets infected and 113 mobile phones are lost or stolen every year”. Now if these points are analyzed on the basis of how mobile data has become the lifeblood of any organization, data backup becomes an imperative process indeed. But there are many challenges that an organization faces, while backing up the data. Kieran Harty, CTO and Co-Founder at Tintri, highlights one of the many problems, stating, “The applications on which businesses depend are increasingly being converted from physical to virtual, and you need to similarly shift your replication and recovery approach to keep pace. For example, conventional storage hoards virtualized applications into bulky vessels called LUNs. You’re typically forced to replicate an entire LUN, but if you could replicate just the one application you care about it, you can be 95 percent more efficient.”

So what are these challenges and what are the features that CIOs must consider in a Mobile data backup tool to lead their organization through a data backup process? Let’s discuss!

Road blocks

Application and data are two vital elements for corporate as they make their processes effective. The productivity of associates can be hugely limited by data loss and affect the bottom line of an organization. Mobility of data makes this issue to burgeon further. Although nearly all enterprises have backup and recovery systems in place as IT professionals understand that protecting data through regular and verified backups is a standard practice. Still, IT organizations face many competing demands when it comes to follow a mobile data backup process.

The movement towards BYOD has inspired employees to leverage their own laptops, smart-phones and tablets to access corporate data. As reports say that mobile devices are more easily lost, stolen or damaged, this trend has compelled IT organizations to change how they track the residing data.

Striking the right balance

Neglecting backup and recovery can be a risky proposition. The correct balance must be struck between risk, cost and shifting requirements by IT organizations while managing backup for the business. IT environments and compliance issues can be viewed by many organizations much complex to outsource everything to a managed service provider. However, important expertise and the right technology platform can be offered by external providers that enable organizations to have a balanced approach towards aligning data value with its total protecting costs.

A comprehensive understanding of data and restoration needs must be established by organizations in order to optimize how backup and recovery works within. IT personnel also play a vital role in striking the right chords, and must also be supported.

What CIOs must consider while choosing a Mobile data backup tool!

When selecting the right tool for mobile data backup process of an organization, a CIO must remember three focal features.

Aligned to the business

CIOs must only consider the backup tools which are clinically designed for businesses and not for consumers. Data backup boils down to the issue of administrative control, thus even if this option looks trivial still it must be carried forward. Users are allowed to manage their own accounts in a consumer-oriented mobile data backup tool which doesn’t provide centralized control to the administrators. Due to this employee mobile backups can’t be accessed by them unless the user’s password is known.

Compatibility

BYOD has meant that different people working on different OS and a backup tool must be compatible with each one of them. An organization’s backup tool may have to support a mix of Windows, iOS and, Android devices, among other possibilities when employees use their own personal devices. CIOs must make sure that the mobile data backup tool chosen should be flexible enough to handle all but the most obscure mobile operating systems.

Data synchronization in an automatic manner

A data-backup tool must be competent to automatically synchronize a file created by the users on their mobile device to a backup media server. Manual synchronization by the end users is required by some mobile data backup tools, when they are in the office. But this offering doesn’t suit an IT organization as many users may come on a periodic basis only. Furthermore, employees tend to forget regularly backing up their mobile devices. It must be ensured by the CIOs that an automated backup procedure will protect data without requiring any sort of end-user intervention.

Additional Insight

Enterprises must make sure that less important information gets relegated to lower cost and lower performance devices in order to align the backup costs with the data value in a proper manner. After employing a comprehensive and flexible Mobile data backup tool, CIOs must also maintain Backup Lifecycle Management (BLM).

They must first categorize data into two different types under this process that is young and old backup data. Young backup data will be the information that a business needs to stay operational, and is critical to run an efficient business. Whereas data segregated by the old backup data category will be the data which is no longer needed to keep the business up and going. With new low-cost technologies for archiving data, including cloud storage, enterprises no longer need to be concerned about being unable to retrieve information from tapes or microfilm.

With the movement of data from young to old categories, the process can be shifted within a tiered backup system, where young or high priority data is backed up on a high-performance solution.

Conclusion

There has been conclusive evidence of some backup software starting to have archive retrieval capabilities, so CIOs must talk to their backup software vendors. CIOs must also remember to perform a full proof-of-concept test on any such tool before deploying it. Data is precious and backups act as insurance. Finding the right set of features in a tool will only suffice to the business needs of an organization. Happy Hunting!